Managing meetings
OBJECTIVES OF THE SEMINAR
- How to make meetings less time consuming and increase their effectiveness
- Make them sensitive to prepare, structure, conduct and energise the meetings they lead
- Help them to reach the objectives of the meeting
- Behavioural rules to be observed by all participants
- Improve teamwork
- Emphasising follow-up
PROGRAM OF THE SEMINAR
- Why are meetings not always efficient
- Different types of meetings
- How to structure a meeting
- Preparing meetings more efficiently
- Clearly defining the objectives of the meeting
- Elaborating a meeting plan
- Preparing an agenda in advance
- Selecting participants
- Useful tools and didactics
- How to animate a meeting in an efficient way
- Key role of the leader
- Different types of animation
- Different profiles of the participants : how to identify them and which attitude to adopt towards the participants
- Group dynamics
- Basic communication skills to pass on your message efficiently
- Stimulating attention and participation
- Checking the comprehension level
- Skills to stimulate message impregnation
- Use of audio-visual means
- Handling difficult situations
- How to respond to difficult or complex questions
- How to face nervous, inattentive, indifferent or negative participants
- Keys to success and pitfalls to avoid
- Behavioural rules to be observed by participants
- Individual roles
- Efficient teamwork
- Milestones in the reflection and decision process
- Assertiveness
- Staying on track
- How to intervene
- Respect the agenda
- Respect the timing
- Follow-up of the meeting
- Minutes of the meeting
- Action plan
- Follow-up and implementation of the decisions made
- Evaluate the quality of the meeting