Managing meetings

OBJECTIVES OF THE SEMINAR
  • How to make meetings less time consuming and increase their effectiveness
  • Make them sensitive to prepare, structure, conduct and energise the meetings they lead
  • Help them to reach the objectives of the meeting
  • Behavioural rules to be observed by all participants
  • Improve teamwork
  • Emphasising follow-up
PROGRAM OF THE SEMINAR
  • Why are meetings not always efficient
  • Different types of meetings
  • How to structure a meeting
  • Preparing meetings more efficiently
    • Clearly defining the objectives of the meeting
    • Elaborating a meeting plan
    • Preparing an agenda in advance
    • Selecting participants
    • Useful tools and didactics
  • How to animate a meeting in an efficient way
    • Key role of the leader
    • Different types of animation
    • Different profiles of the participants : how to identify them and which attitude to adopt towards the participants
    • Group dynamics
    • Basic communication skills to pass on your message efficiently
    • Stimulating attention and participation
    • Checking the comprehension level
    • Skills to stimulate message impregnation
    • Use of audio-visual means
    • Handling difficult situations
      • How to respond to difficult or complex questions
      • How to face nervous, inattentive, indifferent or negative participants
    • Keys to success and pitfalls to avoid
  • Behavioural rules to be observed by participants
    • Individual roles
    • Efficient teamwork
    • Milestones in the reflection and decision process
    • Assertiveness
    • Staying on track
    • How to intervene
    • Respect the agenda
    • Respect the timing
  • Follow-up of the meeting    
    • Minutes of the meeting
    • Action plan
    • Follow-up and implementation of the decisions made
    • Evaluate the quality of the meeting